Overview of Role: This diverse role will include some/all of the following:
- Carrying out a wide variety of office administrative tasks.
- Office management, including event management and policy support skills.
- Receptionist duties including taking and forwarding phone calls noting messages etc.
- Diary, appointments management and general assistant support.
- The position may require occasional overnight travel including for attendance in Luxembourg and Strasbourg.
- The position requires attendance at both the office of the Permanent Representation of Ireland as well as at its delegation office in the Europa Building.
Essential requirements candidates must be able to demonstrate:
- Strong IT skills, including proficiency in Microsoft Word and Outlook
- Fluent English and French language skills (both written and spoken). Proficiency in Dutch a strong advantage.
- Excellent interpersonal and communication skills and an ability to exercise discretion.
- Strong planning, coordinating and time management skills with very good attention to detail.
- Highly flexible to changing priorities.
- At least 2 years’ experience in an administrative role. Experience in a customer-facing role in an international organisation is an advantage.
Terms and conditions of employment:
- Gross Monthly Salary: €3,154.57 paid electronically therefore a bank account is required
- Location: Permanent Representation of Ireland to the EU/Europa Building, Brussels
- Hours of work: 09h15-17h45 – however, a considerable degree of flexibility will be required.
- The contract will be subject to the relevant provisions of Belgian tax and labour law.
- Applicants must have an unrestricted right to reside and work in Belgium.
- There is no entitlement to civil service status.
How to Apply:
To apply please send your cover letter and CV to [prbcorpserv[at]dfa[dot]ie] with the subject line ‘Office Assistant’. Please include a passport size photograph and two references.
Applications must be received before 5pm on Thursday 11 March 2021,
- No applications will be accepted after this deadline.
- Depending on the number of applicants, a short listing process may be applied. Should this be the case, please note only shortlisted candidates will be contacted
- Any interview travel costs will not be paid or reimbursed
- It should be noted that employment in this position gives no entitlement to Irish civil service status
Applicants must have the right to reside and work in Belgium.
- Submitting information electronically, parties accept that data may not be fully secure. Parties may alternatively send their submissions by post to: Corporate Services Section, Permanent Representation of Ireland to the EU, Rue Froissart 50, Brussels 1040.
General Data Protection Regulation (GDPR):
Any personal information submitted will only be used for its intended purposes and will be destroyed when no longer needed. Any other processing or disclosure of personal data is not allowed other than in the exceptional circumstances provided for under the Data Protection Acts.
Security Clearance for Local Staff
Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again
The Permanent Representation of Ireland is committed to a policy of equal opportunities. Please note that canvassing will disqualify.
