Office Administrator

Office Administrator
  • FACE is the European Federation for Hunting and Conservation.
  • Established in 1977, it represents the interests of Europe’s 7 million hunters as an international non-profit-making nongovernmental organisation.
  • FACE is made up of its Members, which are the national hunters’ associations from 36 European countries.
  • FACE is supported by 7 Associate Members and is based in Brussels.
  • FACE upholds the principle of sustainable use and has been a member of the International Union for the Conservation of Nature (IUCN) since 1987.
  • FACE works with its partners on a range of hunting-related matters from international conservation agreements to local implementation issues with the aim of sustaining hunting across Europe.


  • The FACE Secretariat is looking for an Office Administrator to assist with the smooth running of the Federation.
  • The post-holder will be responsible for the delivery of office services, member services, and personal assistance to the Secretary General.
  • He/She will report directly to the Secretary General.


  1. Office services
  • Ensuring proper administrative management, including records management for insurance, audit and legal purposes
  • Carry out office facilities assistance, in-house meeting organisation, and stocking/supplies services
  • Ensure compliance with office procedures, legalities, safety, maintenance as well as correct and timely submission of forms
  • Carry out receptionist duties/clerical services
  1. Member services
  • Act as staff liaison to FACE Members
  • Distribution of official FACE communication to Members
  • Data collection from Members and analysis of replies
  • Administration of the Members database (contact list and distribution lists)
  • Organisation of FACE Governance meetings (Logistics, Programme, Agenda, Meeting packets)
  • Support in organising the meetings within the FACE Regions or the FACE Membership
  • Work with the Secretary General to increase value and benefits of FACE membership
  1. Personal assistance to the Secretary General
  • Support the administration of the Secretary General in terms of travel and logistics, bureaucracy
  • Ad hoc research and data compilation



  • Administration qualification or equivalent
  • French native speaker, fluent in English (and happy to work in a multi-cultural working environment)
  • Proficiency in the MS Office Suite (Word, Excel, Power Point)
  • Attention to detail
  • Strong organisational skills
  • Good time management
  • Autonomy
  • Friendly nature


  • Relevant professional experience


  • Terms: Permanent contract (CDI)
  • Location: Brussels, Belgium
  • Stating date: as soon as possible


  • Applications should be submitted in English and include a CV and cover letter.
  • Please send applications by email to  by Friday, 28 February 2020, including in the subject line: FACE Office Administrator, First name, Last name.
  • Please note that only candidates selected for further consideration or interview will be contacted.

Employers want to know how you found their job advert so please state that you found this position advertised on the EURACTIV JobSite.

Yves Bassambi


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