• FACE is the European Federation for Hunting and Conservation.
• Established in 1977, it represents the interests of Europe’s 7 million hunters as an international non-profit-making nongovernmental organisation.
• FACE is made up of its Members, which are the national hunters’ associations from 36 European countries.
• FACE is supported by 7 Associate Members and is based in Brussels.
• FACE upholds the principle of sustainable use and has been a member of the International Union for the Conservation of Nature (IUCN) since 1987.
• FACE works with its partners on a range of hunting-related matters from international conservation agreements to local implementation issues with the aim of sustaining hunting across Europe.

Recruitment OFFICE ADMINISTRATOR

• The FACE Secretariat is looking for an Office Administrator to assist with the smooth running of the Federation.
• The post-holder will be responsible for the delivery of office services, member services, and personal assistance to the Secretary General.
• He/She will report directly to the Secretary General.

MAIN TASKS & RESPONSIBILITIES

1. Office services

• Ensuring proper administrative management, including records management for insurance, audit and legal purposes
• Carry out office facilities assistance, in-house meeting organisation, and stocking/supplies services
• Ensure compliance with office procedures, legalities, safety, maintenance as well as correct and timely submission of forms
• Carry out receptionist duties/clerical services

2. Member services

• Act as staff liaison to FACE Members
• Distribution of official FACE communication to Members
• Data collection from Members and analysis of replies
• Administration of the Members database (contact list and distribution lists)
• Organisation of FACE Governance meetings (Logistics, Programme, Agenda, Meeting packets)
• Support in organising the meetings within the FACE Regions or the FACE Membership
• Work with the Secretary General to increase value and benefits of FACE membership

3. Personal assistance to the Secretary General

• Support the administration of the Secretary General in terms of travel and logistics, bureaucracy
• Ad hoc research and data compilation

PROFESSIONAL PROFILE AND REQUIREMENTS

Essential

• Administration qualification or equivalent
• French native speaker, fluent in English (and happy to work in a multi-cultural working environment)
• Proficiency in the MS Office Suite (Word, Excel, Power Point)
• Attention to detail
• Strong organisational skills
• Good time management
• Autonomy
• Friendly nature

Desirable

• Relevant professional experience

OFFER

• Terms: Permanent contract (CDI)
• Location: Brussels, Belgium
• Stating date: as soon as possible

APPLICATION PROCEDURE:

• Applications should be submitted in English and include a CV and cover letter.
• Please send applications by email to recruitment@face.eu  by Friday, 28 February 2020, including in the subject line: FACE Office Administrator, First name, Last name.
• Please note that only candidates selected for further consideration or interview will be contacted.